Once your project proposal has been positively evaluated and retained for funding, the European Commission will send the project Coordinator an “Evaluation Summary Report” and ask you to help prepare a Grant Agreement.
The Grant Agreement is the core of the contract between the project consortium and the European Commission. The aim of the grant preparation is to gather all relevant legal, administrative and financial information from the project beneficiaries, together with full details of the proposed project activities, budget and any relevant ethics or security requirements. JMR provides assistance at all stages of the Grant Agreement Preparation process by preparing the required documents, entering data to the European Commission portal, establishing compulsory roles and signatories for each beneficiary. JMR ensures that you keep to the strict deadlines set by the European Commission for each stage in preparing the agreement.
The Grant Agreement must be signed by the coordinator and the European Commission no later than 3 months after you receive your evaluation results. Once this is completed your project can start.
JMR will work with the coordinator to organise the initial project consortium meeting together with the establishment of internal management and administration processes for your project.
Projects must be implemented in line with the Grant Agreement with technical deliverables, milestones and reports being available for the European Commission within the stated timescales.
At the start of the project JMR will develop a detailed project plan which will be used throughout the project to undertake technical progress profiling.
JMR will monitor the activities of the project beneficiaries providing feedback to the Project Coordinator on a regular basis. JMR will provide details and advise on any risks or constraints identified, together with suggested mitigation strategies.
JMR breaks down the European Commission reporting requirements into manageable steps for project partners. JMR will collect technical contributions from each partner and coordinate the technical reporting, creating all reports required by the European Commission on time.
Project beneficiaries are required to provide individual financial statements providing an explanation of the use of project resources and information on subcontracting, in-kind contributions and third party activities for each reporting period.
At the start of the project JMR will calculate the amounts to be transferred to each beneficiary after receipt of funds from the European Commission. JMR will provide support throughout the project with any financial queries.
JMR will monitor the finances of the beneficiaries throughout the whole duration of the project through the use of our bespoke management tool JMR Works. The tool has been specifically developed to meet the requirements of European research projects. JMR will provide the project Coordinator with financial profiles for each beneficiary showing burn down rates and highlighting any likely risks.
JMR will coordinate the process of cost claim collation and reporting for the project, developing the financial report from the information gathered. JMR will ensure compliance with the financial rules of the European Commission and ensure reporting deadlines are met.
Throughout the project duration the beneficiaries must comply with the Articles contained within the Grant Agreement with the European Commission.
JMR will provide the consortium beneficiaries with consultation in contract obligations.
JMR will provide information and guidance on any circumstances arising during the project duration that requires a requested change of contract from the European Commission.
Should contract changes be required JMR will produce the reports and other documents necessary to gain European Commission approval.
The European Commission expects all projects to disseminate and exploit the results of research and innovation projects by providing targeted information to multiple audiences (including the media and the public), in a strategic and effective manner.
JMR will work with the project beneficiaries to develop a comprehensive communication plan which will define clear objectives and set out a description and timing for each activity. The plan will be structured to take full advantage of opportunities to disseminate and exploit the project results maximising the take-up of the new knowledge, both for commercial purposes and for policy making. JMR will oversee the preparation and distribution of all dissemination and exploitation materials.
JMR will monitor all communication, dissemination and exploitation activities to ensure they are effective, the planned message is being delivered and the correct medium and means have been used. JMR will also provide information relating to the project results to the European Commission for inclusion in their various publications. Throughout the project duration JMR will undertake Intellectual Property profiling for action by the project beneficiaries.
JMR will coordinate the collection of communication, dissemination and exploitation activity reports for inclusion within the technical and financial reports required by the European Commission.
Within 60 days of the end of the final reporting period, the Coordinator must submit, in addition to the normal periodic report, the final project technical and financial reports. Effective management, monitoring and reporting of your project will ensure all deliverable, milestones and reports are delivered to the European Commission on time and in the correct format resulting in your final payment being processed by the European Commission in a timely manner.